These Terms & Conditions apply to all bookings made with Himalayan Rides Pvt. Ltd., a company registered in Nepal with its office located at 302 Baluwatar, Kathmandu 44616. By booking a trip with us, you agree to the following terms which govern your participation in any of our adventures.

1. Booking and Payment

A booking is confirmed once we receive your completed booking form and a deposit as outlined during your registration or inquiry. The remaining balance must be paid before the due date communicated at the time of booking. If full payment is not received on time, we reserve the right to cancel your booking and retain your deposit.

All payments should be made in the currency and method specified during the booking process. Bank charges, transfer fees, or currency exchange fees are the responsibility of the client.

2. Cancellations and Refunds

If you choose to cancel your trip, cancellation fees will apply based on the timing of your cancellation relative to your trip start date. These will be clearly stated at the time of booking. In most cases, your deposit is non-refundable.

If Himalayan Rides must cancel your trip for any reason, including but not limited to safety concerns, weather, political conditions, or insufficient participant numbers, we will offer you the choice of a full refund or an alternative trip or date, where possible.

We strongly recommend you purchase travel insurance that covers cancellations, delays, medical expenses, and personal liability.

3. Travel Insurance

All clients are required to have comprehensive travel insurance for the duration of their trip. Your insurance should cover personal injury, medical treatment, emergency evacuation, repatriation, trip cancellation, and loss of luggage. Proof of coverage may be requested before or during your trip.

4. Changes to Itinerary

While we do our best to operate all trips as advertised, Himalayan Rides reserves the right to make changes to the itinerary due to weather, road conditions, political unrest, natural events, or other circumstances beyond our control. Any changes will be made with your safety and experience in mind, and no refunds will be issued for minor changes.

In rare cases, significant changes may be necessary. If so, we will notify you as early as possible and offer alternative arrangements or a refund where appropriate.

5. Fitness, Health, and Safety

By booking a trip with Himalayan Rides, you confirm that you are physically fit and capable of participating in your chosen adventure. It is your responsibility to inform us of any medical conditions, allergies, or dietary restrictions before your trip begins.

In remote environments, access to medical care may be limited. You acknowledge and accept the inherent risks of outdoor travel in rugged and high-altitude regions.

6. Personal Conduct

We reserve the right to remove any participant from a trip if their behavior is deemed unsafe, disrespectful, or disruptive to the group, guides, or local communities. In such cases, no refund will be given, and additional costs incurred due to early departure will be your responsibility.

7. Responsibility and Liability

Himalayan Rides is committed to providing high-quality, safe, and authentic travel experiences. However, we are not liable for delays, personal injury, loss, or damage caused by third parties, natural disasters, political events, or circumstances beyond our control.

Participation in adventure travel involves risks. By booking with us, you accept those risks and agree that Himalayan Rides, its staff, and partners are not responsible for any claims resulting from accidents, injuries, or unforeseen events during your trip.

8. Passport, Visas, and Travel Documents

You are responsible for ensuring that your passport is valid for at least six months beyond the duration of your trip and that you have obtained all necessary visas and permits before arrival. We are happy to advise on entry requirements, but it is your responsibility to stay updated and compliant with relevant regulations.

9. Use of Images

During your trip, our guides or other participants may take photographs or videos. These may be used by Himalayan Rides for promotional purposes including our website, social media, and marketing materials. If you do not wish to appear in such media, please inform your guide at the beginning of your trip.

10. Complaints and Feedback

If you are unhappy with any aspect of your trip, we encourage you to speak to your guide or local contact as soon as possible. Most issues can be resolved quickly in the moment. If further action is required, please send your feedback in writing within 14 days of your trip’s end, and we will do our best to address your concerns fairly and promptly.

11. Governing Jurisdiction

Any disputes arising from your booking or participation in a Himalayan Rides trip will be governed by the laws of Nepal. Any legal proceedings must be filed in a court of competent jurisdiction in Kathmandu, Nepal.